Researchathon

Privacy Policy

We at Researchathon have created this Privacy Policy because we know you care about how the information you provide to us is used and shared. This Privacy Policy relates to the information collection and usage practices of Researchathon in connection with our services and the event. This Privacy Policy applies to all contestants, participants, and speakers involved in the Researchathon event, including individuals and organizations who have signed up to access and use our services to post and/or sponsor Researchathon. 

Consent

By competing in our Researchathon, you hereby consent to our Privacy Policy and agree to its terms. Each Contestant acknowledges that the Contestant has read, understood and agrees to be legally bound by the terms of this Privacy Policy and the accompanying Code of Conduct for the Researchathon.

Collecting Information

The personal information that you are asked to provide and the reasons why you are asked to provide it will be made clear to you when we ask for your information.

If you contact us directly, we may receive additional information about you such as your name, email address, phone number, the contents of the message and/or attachments you may send us, and any other information you may choose to provide.

Researchathon operates primarily through Discord. We are in no way affiliated with Discord, and the Privacy Policy for Discord applies to each user. We may require additional information in order to identify contestants during the Researchathon.

Using Information

We use the information we collect in various ways, including to:

• Provide, operate, and maintain our Researchathon 

• Improve, personalize, and expand our Researchathon

• Understand and analyze how you participate in the Researchathon and utilize its services

• Develop new services, features, and functionality

• Communicate with you, either directly or through one of our partners, including for assistance, to provide you with updates and other information relating to the Researchathon

• We may share your submission with these applicable sponsors

• We may use such submission information to give you more tailored recommendations regarding future events

Retaining Information

We will retain your personal information in a form that identifies you only for as long as it serves the purposes for which it was initially collected as stated in this Privacy Policy, subsequently authorized, or as allowed under applicable law.

Changes to our Privacy Policies

This Privacy Policy is effective as of the date listed at the bottom of this document. We may change this Privacy Policy from time to time and will inform contestants as soon as they go into effect. By visiting and/or participating in the Researchathon after we make any such changes to this Privacy Policy, you are deemed to have accepted such changes. Please refer back to this Privacy Policy on a regular basis.

Further Information

For more information, visit https://researchathon.co/ or contact any Researchathon organizers/executive directors through Discord.

Code of Conduct 

All Researchathon participants and attendees must abide by and agree to the following Code of Conduct. The Code of Conduct is universally applicable to all volunteers, staff, speakers, sponsors and attendees and is a binding document that must be followed. The Code of Conduct is a flexible code that can be adjusted and updated at any time as deemed necessary by the Researchathon organizing team. 

Should any of the following rules be violated, the suspected individual will be subject to expulsion from the Policy for the People Discord and an immediate discontinuance of the individual’s participation in the Researchathon.

As an all-inclusive, open-source competition for all students of all backgrounds, the team at Researchathon will ensure that the safety of marginalized individuals is valued over the comfort of the privileged.

The Researchathon organizers will not tolerate any form of harassment of the attending participants. We aim to provide a safe experience to all Researchathon attendees, regardless of religion, language, nationality, race, body, age, ethnicity, physical appearance, social class, economic status, veteran status, mental illness, neurotype, gender, gender identity and expression, sexual orientation, or disability. Harmful actions such as distribution of sexual images, stalking, deliberate intimidation, sustained disruption of talks or other events, inappropriate physical contact, unwelcome sexual attention, following, harassing photography or recording will not be tolerated and are subject to investigation. Our organizing team will take all necessary measures to establish an inclusive and welcoming community for all.

As Researchathon focuses on the discussion of project ideas, world issues and solutions, free speech is a necessary factor in ensuring all voices have an equal chance to be heard. If a participant attacks another’s ideas and projects based on the individual’s personal characteristics rather than the facets of their argument, they will be promptly dismissed from participation within the Researchathon event. 

If the Researchathon organizing team receives information regarding harassment by a certain participant, our team may take any appropriate decision with regards to the situation including, but not limited to, expulsion from all Researchathon, Policy for the People, and RadScholars platforms as well as identification of the participant as a harasser and agitator across all Researchathon, Policy for the People, and RadScholars communities. Staff members and Researchathon organizers are not exempt from our anti-harassment policy and will face equally severe charges if any violations should occur.

Additionally, Researchathon participants are not allowed to utilize sexually suggestive content, images, activities, or material in their projects. Researchathon attendees, Policy for the People Discord members, Researchathon organizers, and Researchathon staff are not allowed to wear or send any sexually suggestive content on any virtual communication platforms used in the duration of the Researchathon

Researchathon staff and organizers appreciate your attendance and will assist anyone facing harassment during the Researchathon. Please follow the procedures listed below if you are being harassed, if you notice someone being harassed, or if you have any concerns. We expect participants to follow all of these rules during this virtual Researchathon and on all its associated virtual platforms.

Reporting Procedures 

If you believe or have witnessed a violation of the Code of Conduct during the Researchathon, please consult https://researchathon.co/ for more information. If a faster response is required, please contact any Researchathon organizer or executive directors on Discord. All reporters will remain anonymous. If you have encountered a situation that has escalated to the point where Researchathon organizers are unable to assist you, please contact your local authorities.